Archive for the ‘keyboard’ Tag

Excel 2007 Shortcut Keys: CTRL+Magic!

fingers on keyboardWho needs a mouse? Let your fingers do the walking! Straight from the Help files, here are the keyboard combo shortcuts using CTRL:

Key Description
CTRL+SHIFT+( Unhides any hidden rows within the selection.
CTRL+SHIFT+) Unhides any hidden columns within the selection.
CTRL+SHIFT+& Applies the outline border to the selected cells.
CTRL+SHIFT_ Removes the outline border from the selected cells.
CTRL+SHIFT+~ Applies the General number format.
CTRL+SHIFT+$ Applies the Currency format with two decimal places (negative numbers in parentheses). [This one makes so much sense!]
CTRL+SHIFT+% Applies the Percentage format with no decimal places. [Again, stunningly logical!]
CTRL+SHIFT+^ Applies the Exponential number format with two decimal places.
CTRL+SHIFT+# Applies the Date format with the day, month, and year.
CTRL+SHIFT+@ Applies the Time format with the hour and minute, and AM or PM.
CTRL+SHIFT+! Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
CTRL+SHIFT+* Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).In a PivotTable, it selects the entire PivotTable report.
CTRL+SHIFT+: Enters the current time. [Think about it: colon, time separator... sure! That makes sense!]
CTRL+SHIFT+” Copies the value from the cell above the active cell into the cell or the Formula Bar. [Ditto... but see below for CTRL+single quote]
CTRL+SHIFT+Plus (+) Displays the Insert dialog box to insert blank cells. [Yes! No more right-click, scroll...]
CTRL+Minus (-) Displays the Delete dialog box to delete the selected cells.
CTRL+; Enters the current date. [Remember: CTRL+colon gives the time, so it sort of makes sense that CTRL+semicolon would give a less precise rendition of the time. Right.]
CTRL+` Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+’ Copies a formula from the cell above the active cell into the cell or the Formula Bar. [O.K., I quibble here. Copying a formula is a more substantial and powerful trick than copying a value. This would make more sense to me if the double quote copied exactly what's above -- value, formula, the whole she-bang -- and the single quote was the one that pulled just the value but not the formula. Maybe I can macro-reverse that!]
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
CTRL+6 Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
[No error: CTRL+7 does nothing. Make a macro, call it Lucky 7!]
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+A Selects the entire worksheet.If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.

When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.

CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.

CTRL+B Applies or removes bold formatting.
CTRL+C Copies the selected cells.CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+D Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+F Displays the Find and Replace dialog box, with the Find tab selected.SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.

CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.

CTRL+G Displays the Go To dialog box.F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box, with the Replace tab selected.
CTRL+I Applies or removes italic formatting.
CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+N Creates a new, blank workbook.
CTRL+O Displays the Open dialog box to open or find a file.CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P Displays the Print dialog box.CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.
CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+S Saves the active file with its current file name, location, and file format.
CTRL+T Displays the Create Table dialog box.
CTRL+U Applies or removes underlining.CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.
CTRL+V Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
CTRL+Z Uses the Undo command to reverse the last command or to delete the last entry that you typed.CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

How’s that for control?

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